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Owners

Our Services

Why Green Light Realty For Your Tampa Bay Property Management Needs?

Not everyone can, or wants to, manage property. Non-paying tenants, leaky toilets and broken hot water heaters are all issues that most property owners do not want to deal with. That's why you need the Real Estate professionals from Green Light Realty, LLC (GLR). With our ownership team’s extensive experience in the real estate and mortgage industries, you can be assured that you will have the highest quality management services available.

GLR Works Hard To Market Your Property

GLR markets your property in a variety of ways. From local Multiple Listing Services (referral fee paid by GLR) and the Internet to ads in local papers, GLR keeps your property highly visible. Since GLR is a full service Real Estate Company, our property managers are thoroughly aware of current market conditions, allowing you to obtain the highest possible rents for your property.

GLR maintains an exhaustive list of the features that make your property desirable and special and will include those features in all advertisements and listings.

Tenant Screening

Most tenants who don't pay rent ("rent jumping"), damage property, or find other ways to make an investment property owner's life miserable prefer to apply directly to inexperienced property owners. Although Florida's landlord/tenant laws provide a means for you to remove a problem tenant, it is better to not be faced with that situation. GLR's Property Managers are very experienced in judging the credit worthiness of tenants, and will only lease your property to financially qualified tenants. The benefits and responsibilities of leasing a home are carefully explained to each tenant. After collecting a non-refundable application fee, GLR performs a background check on each adult rental applicant that includes the following:

  • Obtain a credit report
  • Verify rental history with previous landlords
  • Verify income and employment history
  • Criminal background check (if requested by owner)
  • Sexual offender check
  • Civil search for any evictions or litigation
  • Social Security Number verification

GLR provides all information obtained to the property owner to allow for an educated decision. GLR maintains a library of documents for every situation, including leases, deposit forms, late notices, repair requests, etc. Should the need arise to evict a tenant, GLR will deal with an attorney of either our choice or yours to quickly resolve the issue.

GLR requires all tenants to provide a fair and appropriate security deposit.

Rental Properties Shown At Tenants' Convenience

GLR understands that tenants may need to view properties "after hours" or on weekends. GLR's Property Managers are available to show properties during normal business hours as well as nights and weekends.

Maintenance

GLR assists property owners and tenants by having independent qualified maintenance technicians perform any necessary maintenance and repairs. GLR makes it easy for tenants to request repairs or notify GLR of any emergency repairs. GLR's quick response to maintenance issues prevents properties from sustaining damage due to neglect. If a repair is outside the scope of a "general repair", GLR will contact one of its many vendors to provide the quickest and most cost efficient repair possible.

Accounting Services

GLR's record keeping helps you keep your records accurate. GLR will process your rental payments and send your Property Owner's disbursement to you by the 15th of each month. Florida law requires that we do not disperse funds to an owner until those funds have cleared the bank. During the last month of a tenant's lease, GLR will retain funds in the trust account to protect you by ensuring that adequate funds are available to make your investment property "rent ready", thereby ensuring faster lease-ups and less vacancy time. GLR's accounting division will provide you with the following services:

  • Income and expenses tracked separately for each property
  • Monthly statement of account
  • Year-end statement of account
  • Copies of all work orders and receipts are kept on file throughout the year
  • 1099 MISC form showing the total gross rental income that we collected on your behalf during the year
  • Current and historical Owner’s Statements always available through the on-line “Owner Portal”

Rent Collection and Delinquencies

Unless otherwise agreed to by an owner, rents are due on the first of the month and are considered late if received after the fifth of the month. Late notices are sent within two business days after any rent is past due and eviction proceedings are initiated if the tenant does not make immediate arrangements for their rental payment. GLR does not tolerate the late payment of rent. GLR takes the time to carefully explain all aspects of being a tenant to new residents in order to avoid any misunderstandings that might arise later. If it becomes necessary to evict a tenant, GLR will file the appropriate 3 day notice and paperwork with the Court after consultation with the owner at no additional service fee. The owner is only responsible for Court filing fees and process service fees in an uncontested eviction for failure to pay rent.

Management Fees

GLR's monthly management fee is due on the first of each month, and is deducted from your account on the date the monthly statement is prepared. However, since one of our jobs is keeping your property occupied, we will not take our management fee as long as your property remains vacant. Please see GLR's Fee Schedule for further information.

We Also...

  • Send you your money on time
  • Advertise your property on multiple websites
  • List your property in the Multiple Listing Service
  • Prepare your property to be shown
  • Inspect your property
  • Provide an online Rental Application
  • Show properties seven days per week
  • Prepare the lease
  • Deal with local government housing authorities
  • Conduct a thorough background check
  • Verify previous rental history
  • Handle move in and move outs
  • Deal with insurance companies
  • Handle evictions
  • Handle repairs
  • Manage reputable vendors

And Much Much More.

Emergency Preparedness

Planning for an emergency

Fortunately, Florida has not experienced an earthquake of any magnitude in a long time, but we do have other emergencies to deal with such as flooding and other damage from localized thunderstorms, fires, sinkholes and, of course, hurricanes. Most natural disasters in our area are very localized and the professionals at Green Light Realty have many years of experience in dealing with these issues as a part of our normal course of business. But what about a hurricane?

What happens during a hurricane?

Hurricane season begins on June 1 and ends on November 30. Hurricanes affect everyone in their path and many not in their path. Here are some important things to remember should a hurricane hit the Tampa Bay area.

Our vendors may be dealing with their own problems
It would be nice to think that all of our vendors will respond at a moment's notice once the storm has passed, but the fact of the matter is, many probably won't. During the 2004 hurricane season, many homes were not even accessible for several days. Materials and supplies will be in short supply also. It took months to even get roofing contractors to show up at some homes.

Green Light Realty may not be immediately available either
Our offices may need to be evacuated and we may be with out power or internet.

Our voicemail and email will fill up with calls from property owners and tenants
We understand that you are concerned with your property and so are all of the other owners we work with. Please be patient, we will return each call and email as quickly as possible.

How does GLR deal with all of these issues?

Most of our IT is "cloud based"
GLR no longer maintains servers or local phone equipment. All of our data is stored online in secure servers maintained by our service providers in various locations around the country. We can access our phone system and email from any place we can obtain an internet connection.

The advantage of multiple vendors
GLR maintains a relationship with multiple vendors and service contractors located though out the area we cover. Having multiple vendors spread across a wide area increases the likelihood of being able to access someone for emergency repairs.

GLR routinely performs drive by exterior inspections along with scheduled interior inspections.

What can you as an owner do?

Communication is key

  • We understand that you are concerned about your property. Please feel free to email or call us after the storm has passed, but please only attempt to contact us one time. As mentioned above, our phones and email will continue to work, but we may not be able to access them for a while. Having multiple messages from multiple owners slows down our response time for everyone. We will respond to owners as quickly as possible.
  • Please check your email frequently as this is the most likely way we will initially contact you.
  • When we do attempt to contact you, please respond quickly. We may be on site with a vendor or your insurance adjuster and may need to have answers right away.
  • We may need to make urgent decisions on your behalf regarding the safety and welfare of your tenants.

Make sure your insurance is ADEQUATE and UP TO DATE
Owners sometimes learn the hard way that not enough coverage is a bad thing. Hazard insurance DOES NOT cover damage from flooding nor lost rent. And condominium association policies DO NOT cover damage to the inside of your unit.

Your reserve account may not cover the cost of repairs
Insurance companies sometimes take weeks or months to pay on a claim. The cost of removing just one large tree from a property can cost thousands of dollars. You may want to consider contracting with an Emergency Services Contractor who will complete any emergency repairs and deal directly with your insurance company.

GLR assists property owners and tenants by having independent qualified maintenance technicians perform any necessary maintenance and repairs. GLR makes it easy for tenants to request repairs or notify GLR of any emergency repairs. GLR's quick response to maintenance issues prevents properties from sustaining damage due to neglect. If a repair is outside the scope of a "general repair", GLR will contact one of its many vendors to provide the quickest and most cost efficient repair possible.

Property Management Fee Schedule

Account Set Up Fee

No Charge

New Tenant Leasing Fee

75% of 1st full month rental amount.

Renewal Fee

No Charge

Monthly Management Fee

Monthly Management Fee 10% of the monthly rent
Section 8 Tenant No Additional Charge
Vacant Unit No Charge

Quarterly Preventative Maintenance (Optional)

$30.00 Per Quarter - includes AC filter replacement

Extensive Rehabilitation

Negotiated separately as needed.

Repairs

No up-charge for routine repairs

Utility service activation under Green Light Realty, LLC (Optional)

$45 per service, in most cases

Any Official Notice To Tenant

Notice sent by certified mail - $10.00

Tenant Screening (paid by tenant)

Charge Per Adult Tenant
Background and Credit $50.00

Tenant Eviction (Only applies if Green Light Realty, LLC did not place tenant)

If GLR is engaged to manage a property and the existing tenant either defaults, is in default or must be evicted during the first 90 days of management - $200 plus costs.

Owner Statements Available Online

Did you know that you can now access your owner statements online?

Benefits:

  • Concise monthly statements covering the performance of your property
  • All data on your property is stored in a state-of-the-art data center
  • Access information about your property 24/7
  • Access information about your property from anywhere with an internet connection

How it works:

In order to keep your financials secure, we use a state of the art portal system which communicates with your email.

Each time you wish to view your reports, you must visit the portal and enter in your email address. You will be emailed a single-use link where you can view your statements. This link does not have a time limit, however, it will only work once.

View Your Owner Statement